How To enter new Credit Cards

Credit cards are stored by customer. A customer can have multiple credit cards on file, all credit cards can be used for transactions, unless those credit cards are blocked or expired. New credit cards can be setup from the Customer List by selecting Customer > Credit Cards to open the Credit Card List and then selecting the action New. They can also be setup from the Customer Card by selecting New Document > Credit Card action or Customer > Credit Cards to open the Credit Card List and then selecting the option New. The minimum information required to enter a new credit card is displayed on the page.

After you enter the credit card information, the data is sent to the gateway for tokenization. At this time, the type of the credit card is also determined, additionally, a validation of the credit card is performed to determine, if the credit card is a valid card that can be used in transactions.

The actual credit card number is never stored in Microsoft Dynamics 365 Business Central. Only a token, a unique identifier for this credit card, is stored. Once the token is generated, the credit card number is masked.

One of the payment methods (bank accounts and credit cards) per customer can be set to Default. A default credit card will automatically be selected for any new sales transactions, if the customer is set to always pay by credit card. Only one payment method can be the default. If another method is already set to Default, a warning is displayed and you can select to change the default.

If credit cards should not be used anymore, they can be Blocked. This will not allow any transactions against the credit card anymore.

The credit card page and list have a fact box defined, which shows statistics on the credit card. You can drill down to the individual transactions. Alternatively, you can also access the payment transactions through the Entries action.

First Name	The credit card account holder's first name. Please enter the information as provided on the credit card.
Last Name	The credit card account holder's last name. Please enter the information as provided on the credit card.
Card Number	The credit card number as shown on the credit card. Please enter only numbers. Once the credit card information is tokenized, the credit card number is masked, which means that only the last 4 digits are shown.
Expiration Date	Please enter the credit card's expiration date in the form of MM/YYYY where MM stands for the two digit month and YYYY stands for the 4 digit year. You can also enter the expiration date in the form of MMYY or MM/YY. The system will normalize entry.
Type	This field is read only. It is automatically filled out after the credit card information has been tokenized and will define, if the card is a Visa or MasterCard or any other of the supported credit card types.
Default	One payment method per customer can be defined as the Default, which will automatically be added to all transactions. The actual payment method used can be changed on a transaction basis. If a payment method is already defined as default, you will be asked, if the default should be changed to this new payment method.
Blocked	You can block a card, if the card should not be used anymore. This card will not be shown on the list of available cards for this customer anymore. A card will automatically be blocked, if the card is expired. Learn more about the automated processes.

Bill-to Address	Please enter the street of the credit card's billing address. It is defaulted to the customer's address.
Bill-to Address 2	Please enter the second address line of the credit card's billing address. It is defaulted to the customer's address.
Bill-to City	Please enter the city of the credit card's billing address. It is defaulted to the customer's address.
Bill-to State	Please enter the state of the credit card's billing address. It is defaulted to the customer's address.
Bill-to Zip Code	Please enter the zip code of the credit card's billing address. It is defaulted to the customer's address.
Bill-to Country/Region Code	Please enter the country of the credit card's billing address. It is defaulted to the customer's address. If the country is the local country, you do not have to fill it out and can leave it blank.

Note

While it is possible to change the expiration date on a credit card when it expired, it is recommended to block the credit card and enter a new credit card with the new expiration date and the new security code. This then ensures that another validation is performed as well.